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Forms Included in Package
Project Concept / Initiation Phase
Form Name   Description   Pages   Type   PDF
Project Charter   The Project Charter provides the business goals, objectives, and management direction for starting the project in the Project Concept/Initiation phase.   1   Word Document   Project Charter
Business Case Document   The Business Case Document identifies whether there is a potential business value to the proposed project.   9   Word Document   Business Case Document
Project Team Definition   Identifies the business and technical groups and individuals responsible for the initiation, analysis, development, testing, installation and approval of the project.   5   Word Document   Project Team Definition
Project Planning Phase
Form Name   Description   Pages   Type   PDF
Statement Of Work   The Statement of Work (SOW) must be agreed to by all stakeholders to complete a project.   14   Word Document   Statement Of Work
Project Approval Document   The Project Approval Document formalizes approval for the project by the project sponsor and all stakeholders and contributors.   2   Word Document   Project Approval Document
Development Estimating Worksheet   This Excel spreadsheet provides the opportunity to estimate development costs for prototyping, user interfaces, reports, databases, tables, objects, and integration / jobs.   4   Word Document   Development Estimating Worksheet
Roles And Responsibilities Matrix   Displays key project activities and details the responsibilities for each individual or role across every functional department. The matrix can optionally be created in a table or spreadsheet from within the document.   10   Word Document   Roles And Responsibilities Matrix
Required Approvals Matrix   Provides a matrix of key project activities (e.g., functions, tasks, documents or phases), and who is responsible for approving them.   8   Word Document   Required Approvals Matrix
Project Plan   This MS Project document establishes both project execution and project control. It shows when and how a project's objectives are to be achieved by depicting and statusing the major products, milestones, activities and resources required on the project.   6   Word Document   Project Plan
System Requirements Phase
Form Name   Description   Pages   Type   PDF
Business Requirements Document   Defines the general business and different levels of requirements, including the business, end user requirements, problems or issues, project information, process information, training, and documentation requirements.   16   Word Document   Business Requirements Document
Business Requirements Presentation To Stakeholders   This document provides a PowerPoint presentation "shell" to incorporate and review the project business requirements with the stakeholders and business units sponsoring the project.   14   Word Document   Business Requirements Presentation To Stakeholders
Functional Requirements Document   Defines the functional requirements for the project including the different levels of business and end user requirements, and the functional areas of the business processes.   12   Word Document   Functional Requirements Document
Requirements Traceability Matrix   A method that is used to verify the association between the requirements shown in the Requirements / Specifications and other project documents, including design and testing documentation.   10   Word Document   Requirements Traceability Matrix
System Design Phase
Form Name   Description   Pages   Type   PDF
System Requirements Specifications   Provides more details to the project's high level requirements and detailed information so that the system will be built to satisfy the system requirements and quality.   12   Word Document   System Requirements Specifications
Technical Requirements Document   Defines the technical requirements for the project. It contains all of the requirements for the system in sufficient level of detail to develop a system design and to test the system.   7   Word Document   Technical Requirements Document
Testing Phase
Form Name   Description   Pages   Type   PDF
Test Plan   Provides a central artifact to govern the strategic approach of the test effort; it defines the general approach to be employed when testing the software and when evaluating the results of that testing.   12   Word Document   Test Plan
System Test Plan   Documents all system requirements denoted in the requirements, specifications, and design documentation to plan and execute unit, system and integration tests that ensure a high level of compliance.   13   Word Document   System Test Plan
User Acceptance Test Plan (UAT)   Provides management an overview of the system, applications, functions and features that are to be tested in the User Acceptance Test Plan (UAT) process.   17   Word Document   User Acceptance Test Plan
Testing Bug List   This list provides a status of all bugs detected during unit, system, integration and user acceptance testing.   1   Word Document   Testing Bug List
Project Monitoring and Control Phase
Form Name   Description   Pages   Type   PDF
Action Item Status   Provides the status of all project action items, including the item number and description, the assigned, due and resolved dates, the owner, priority and the current status of the item.   1   Word Document   Action Item Status
Issue Identification And Resolution   Individually identify/document each issue that may impact a project, and identify who created and resolved the issue, the type of issue, potential alternatives and recommendations, provide an estimate of the resources, man hours and costs, and management actions that were taken to resolve the issue.   6   Word Document   Issue Identification And Resolution
Project Status Report   Summarizes the project status, including project activity, information about the project, problems or delays, issues, planned activities for next period, and deliverable description and status. It also contains sections for reporting on WBS metrics and tasks, changes, issues and risks.   4   Word Document   Project Status Report
Meeting Summary   The Meeting Summary documents the meeting date and time, participants, meeting minutes, conclusions and action items status.   1   Word Document   Meeting Summary
Production Turnover / Deployment Phase
Form Name   Description   Pages   Type   PDF
Installation Planning Guide   Provides information for the installation of the system, application or data, including installation strategy, planning and risk factors, and security.   16   Word Document   Installation Planning Guide
Production Implementation Plan   Provides planning information for production approval and implementation of the project, and describes the steps necessary to place the project into production.   9   Word Document   Production Implementation Plan
Production Turnover Approval   Provides a process that ensures changes to the production environment are planned, approved, tested, executed, and reviewed in a systematic efficient and controlled manner.   6   Word Document   Production Turnover Approval
Project Closure and Maintenance Phase
Form Name   Description   Pages   Type   PDF
Lessons Learned Template   The Lessons Learned Template provides an opportunity for reflection after a project has been completed. It is highly beneficial to record what worked well with the project and where improvements can be made.   4   Word Document   Lessons Learned Template
Modification Change Control Request   Used to review system / application modification requests to evaluate and approve technically sound and secure "changes" to the production environment and to limit potential impact to business capabilities and/or IT operational capacity, architecture, infrastructure, compliance, and schedules.   6   Word Document   Modification Change Control Request
Disaster Recovery Plan Information   Documents a disaster recovery plan as part of an overall contingency plan to complete that restoration task and keep the company running.   25   Word Document   Disaster Recovery Plan Information
Product Retirement Plan   The Product Retirement Plan provides a detailed roadmap to retire a product, system or application.   10   Word Document   Product Retirement Plan
 
 

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